Here are a few tips for participating:
You'll get the best response if you put your questions or opinions in writing prior to the meeting. This isn’t mandatory, but it helps you and the HOA board because some issues may require a little research by the manager. The board can also serve you better if members have time to consider your concern.
As a courtesy, the homeowners association asks that you phone and let the manager know that you wish to address the board. This allows the association to plan ahead and add you to the agenda or notify you if a meeting is cancelled for any reason.
HOA board members enjoy visiting with residents; however, the meeting agenda is usually full, and the five-minute limit is a best practice that ensures all business gets conducted. However, this doesn’t mean big issues can’t be presented. If your concern requires more time, summarize it in five minutes, and the homeowners association will add it to the agenda to be continued at the next meeting.
HOA board members don’t act independently. All issues require a discussion and sometimes a vote. An immediate answer is sometimes possible, but it’s just as likely that you won’t get a response until after the meeting when the Board has had time to thoughtfully talk through your question or issue.
The purpose of the homeowners association open forum is for residents to share opinions and concerns with the HOA board. Residents seeking general information (like a status report on a project or the Board’s position on an issue) can get a more immediate answer from the manager.
It's important for HOA members to attend board meetings to make their voices heard and offer their feedback about issues that affect living in the association community.