Cloudy with a Chance of Technology in Your Homeowners Association

We all know about the clouds that shade the sun and carry rain. Now it’s time to get to know the other cloud, the one that delivers computing power, handy applications, and the ability to share information with others wherever and whenever you need. Like the atmospheric mass that provides its name, the technological phenomenon impacts our daily lives and can help your homeowners association.

Did you know you’re already using the cloud?

Cloud computing sounds mysterious and untrustworthy, but chances are you’re already working, playing and surfing in the cloud. If you’ve purchased an iPhone, Kindle, or any smartphone, tablet or computer recently, you’re probably taking advantage of its benefits. If you’ve downloaded a song from the internet, chatted on Skype or purchased something from Amazon, you’ve used the cloud.

How can you harness the power of the cloud in your community?

You can give homeowners the ability to pay assessments online. You can access homeowners association documents and board meeting minutes from wherever you are. It might also mean, for the owners of second homes, that they can tune in to board meetings from the other side of the country.

It means you can work from a remote office without losing a beat. You can collaborate with others on a document without having to e-mail the file back and forth. You can store photos, music and files online without taking up precious space on your computer.

Safety and Security

The cloud offers cheaper, stress-free alternatives to expensive hardware and maintenance. All you really need to take advantage of the cloud is reliable internet access, but you should carefully consider security, privacy, the provider’s reliability and contract terms first.

How secure is your data and information on the cloud? What privacy rules are you subject to? Some cloud services include clauses that allow providers to access and use a customer’s data, often for marketing purposes, and can retain that data long after you’re done using the service.

What if the company providing the cloud service goes out of business? What happens to all your information? Do contact terms lock you into one program or application?

These are important questions to ask. And though the cloud is relatively new, it’s here to stay and will become even more prevalent over time. To learn more about how the cloud can be used in your homeowners association and to see a list of cloud computing providers, click here.

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