--- title: What are the Duties of an HOA Management Company? description: If your HOA board is thinking about hiring an HOA management company here is a checklist of things to consider. image: https://blog.hignellhoa.com/hubfs/Imported_Blog_Media/HOA%20management%20company%20duties-1.jpg --- [Skip to content](https://blog.hignellhoa.com/what-are-the-duties-of-an-hoa-management-company#main-content) [OWNER PORTAL](https://www.hignellhoa.com/owner-portal)|[CALL (530) 419‑6032](tel:5304196032)[![GET A FREE HOA ANALYSIS](https://hubspot-no-cache-na2-prod.s3.amazonaws.com/cta/default/47820439/5c25c044-6299-494a-9ee9-03dd5dfc13a5.png)](https://hubspot-cta-redirect-na2-prod.s3.amazonaws.com/cta/redirect/47820439/5c25c044-6299-494a-9ee9-03dd5dfc13a5)[![PURCHASE CONSULTING HOURS](https://hubspot-no-cache-na2-prod.s3.amazonaws.com/cta/default/47820439/3958a588-baae-4ff9-bd9d-021be597a7be.png)](https://hubspot-cta-redirect-na2-prod.s3.amazonaws.com/cta/redirect/47820439/3958a588-baae-4ff9-bd9d-021be597a7be) Close ** Click to close ![What are the Duties of an HOA Management Company?](https://blog.hignellhoa.com/hubfs/Imported_Blog_Media/HOA%20management%20company%20duties-1.jpg) [HOA ManagementHOA Management](https://blog.hignellhoa.com/tag/hoa-management), [Member of HOAMember of HOA](https://blog.hignellhoa.com/tag/member-of-hoa), [Hire an HOA Management CompanyHire an HOA Management Company](https://blog.hignellhoa.com/tag/hire-an-hoa-management-company) --- # What are the Duties of an HOA Management Company? By  [ HOA Manager Written by HOA Manager ](https://blog.hignellhoa.com/author/hoa-manager)    |    Jul 15, 2022 12:00:00 AM Share this Blog [![Share on facebook](https://fs.hubspotusercontent00.net/hubfs/4172253/OneTheme/social-icons/facebook-icon.svg) ](http://www.facebook.com/share.php?u=https://blog.hignellhoa.com/what-are-the-duties-of-an-hoa-management-company&utm_medium=social&utm_source=facebook) [![Share on twitter](https://fs.hubspotusercontent00.net/hubfs/4172253/OneTheme/social-icons/twitter-icon.svg) ](https://twitter.com/intent/tweet?original_referer=https://blog.hignellhoa.com/what-are-the-duties-of-an-hoa-management-company&utm_medium=social&utm_source=twitter&url=https://blog.hignellhoa.com/what-are-the-duties-of-an-hoa-management-company&utm_medium=social&utm_source=twitter&source=tweetbutton&text=) [![Share on instagram](https://fs.hubspotusercontent00.net/hubfs/4172253/OneTheme/social-icons/instagram-icon.svg) ](http://www.instagram.com/share.php?u=https://blog.hignellhoa.com/what-are-the-duties-of-an-hoa-management-company&utm_medium=social&utm_source=instagram) [![Share on linkedin](https://fs.hubspotusercontent00.net/hubfs/4172253/OneTheme/social-icons/linkedin-icon.svg) ](http://www.linkedin.com/shareArticle?mini=true&url=https://blog.hignellhoa.com/what-are-the-duties-of-an-hoa-management-company&utm_medium=social&utm_source=linkedin) [![Share on whatsapp](https://fs.hubspotusercontent00.net/hubfs/4172253/OneTheme/social-icons/whatsapp-icon.svg) ](https://web.whatsapp.com) Are your HOA board members able to handle the load of managing your homeowners association, or do you need a professional? This is a great question to be asking and there are a few factors to consider. If your board can handle some of the responsibilities but doesn’t want to take on all that needs to be managed and get done, then you may consider splitting the work between your volunteers and outside professionals. For example, there may be a case for your board to handle the financial management, but you need to hire a company to manage outside vendors and contractors as well as handle inquiries, correspondence, and complaints from owners. If your board is thinking about hiring an HOA management company here is a checklist of things to consider. ## Hiring a Property Management Company Hiring an outside property management company may benefit your HOA in cases where: - Homeowners don’t have the experience or skills necessary to do HOA work such as tracking accounting and budgeting, managing the pool, or collecting outstanding dues. - Homeowners don’t have the time to volunteer to manage your HOA. - Your HOA is managing many units, properties, and/or amenities. - A management company can offer your association discounts and benefits from service providers that are important to your HOA. - Or there is a need for 3rd party ability and consistency in managing the whole HOA system. Whichever management option you choose, keep your focus on what is best for your community. ## The Goal of Hiring an HOA Management Company Management should always take its direction from your HOA Board and keep community priorities top of mind. The goal should always be in [maintaining and enhancing](https://blog.hignellhoa.com/how-an-hoa-board-maintains-and-enhances-the-association) on the value of the homes/properties in your association. Smart home buyers will look for HOAs that keep a well-maintained community and are prepared for the future. They will avoid buying into associations where common areas are unkempt and budgets that show cost overruns for unplanned maintenance and repairs. ## Services Offered by HOA Management Companies Although each management company will have its own list of services, these are types of services you can expect to receive from a quality property management company. ### Administration Services: - Maintain association files, minutes, and membership records. - Prepare correspondence relating to association business - Follow through on collection policies - Creation of association supplies such as stickers, membership cards, etc. - Legal resource for legislative changes - Access to legal counsel experienced with [Association Law](https://www.caionline.org/Advocacy/LegalArena/Pages/default.aspx) ### Financial Services: - Fiscal management - Budget preparation - Provide actual vs. projected budget performance - Provide for receipt and distribution of funds - Accounting reports - Recording of assessment payments - Monthly financial statements ### Customer Service: - Staff available for member’s questions - Regular on-site property visits - Follow-up phone calls on requests - On call service ### Communication: - Newsletters, bulletins, and notices to keep members apprised of Association business - E-mail communication ability for both internal and external needs - Coordinate and prepare documentation for annual and Board of Director meetings - Attend annual and Board of Director meetings ### Maintenance: - Monitor sub-contractor work - Review and supervise special work projects - Access to lists of licensed, bonded, and insured contractor All boards face the same challenges and responsibilities. Getting an expert to consult can help the board navigate those challenges. Often, large HOAs can afford a full-time HOA Manager; in smaller HOAs you may not have the budget for that - but you can [still afford consulting services](https://blog.hignellhoa.com/cant-afford-a-full-time-hoa-manager-consulting-services-can-help) to set you on the right path. Choosing a property management company is a very important decision for every community association to make and will require time and energy on your board’s part. But your homeowners association deserves a company that will give you the best performance and service, as well as align with your community’s goals, values and will work with you to establish a long term, productive relationship. Consider choosing Hignell HOA management to partner with your community. We recognize that each HOA has unique and specialized needs, so we have a dedicated community manager assigned to oversee your association. The Hignell Companies have established a long history of creating caring communities. For over 25 years, the Hignell Companies have placed priority on providing the highest standards of excellence and service to enhance the individuals and communities we serve. As a full-service community management company, Hignell’s highly skilled, professional staff of community managers, bookkeepers, administrators, and maintenance staff are ready to anticipate and meet client’s needs. With a staff of over 150 we are large enough to meet all your needs, but small enough to give your association the personal, individual attention you deserve. Share this Blog [![Share on facebook](https://fs.hubspotusercontent00.net/hubfs/4172253/OneTheme/social-icons/facebook-icon.svg) ](http://www.facebook.com/share.php?u=https://blog.hignellhoa.com/what-are-the-duties-of-an-hoa-management-company&utm_medium=social&utm_source=facebook) [![Share on twitter](https://fs.hubspotusercontent00.net/hubfs/4172253/OneTheme/social-icons/twitter-icon.svg) ](https://twitter.com/intent/tweet?original_referer=https://blog.hignellhoa.com/what-are-the-duties-of-an-hoa-management-company&utm_medium=social&utm_source=twitter&url=https://blog.hignellhoa.com/what-are-the-duties-of-an-hoa-management-company&utm_medium=social&utm_source=twitter&source=tweetbutton&text=) [![Share on instagram](https://fs.hubspotusercontent00.net/hubfs/4172253/OneTheme/social-icons/instagram-icon.svg) ](http://www.instagram.com/share.php?u=https://blog.hignellhoa.com/what-are-the-duties-of-an-hoa-management-company&utm_medium=social&utm_source=instagram) [![Share on linkedin](https://fs.hubspotusercontent00.net/hubfs/4172253/OneTheme/social-icons/linkedin-icon.svg) ](http://www.linkedin.com/shareArticle?mini=true&url=https://blog.hignellhoa.com/what-are-the-duties-of-an-hoa-management-company&utm_medium=social&utm_source=linkedin) [![Share on whatsapp](https://fs.hubspotusercontent00.net/hubfs/4172253/OneTheme/social-icons/whatsapp-icon.svg) ](https://web.whatsapp.com) [** Previous Post Previous Post ](https://blog.hignellhoa.com/can-an-hoa-prevent-you-from-renting-your-home-out) [** View all posts ](https://blog.hignellhoa.com/) [Next Post ** Next Post ](https://blog.hignellhoa.com/what-gives-an-hoa-board-their-authority) ## Recent Posts [![Can an HOA Board Make Important Decisions without Homeowners?-featured-image](https://blog.hignellhoa.com/hubfs/Imported_Blog_Media/HOA%20Board%20Meeting%20-640178088-1.jpg) ](https://blog.hignellhoa.com/can-an-hoa-board-make-important-decisions-without-homeowners) ### [Can an HOA Board Make Important Decisions without Homeowners? Click to view Can an HOA Board Make Important Decisions without Homeowners?](https://blog.hignellhoa.com/can-an-hoa-board-make-important-decisions-without-homeowners) Can an HOA board make decisions without homeowner approval? In many cases, yes. HOA board members are elected... [Learn More ** Click to view blog post ](https://blog.hignellhoa.com/can-an-hoa-board-make-important-decisions-without-homeowners) [![HOA Management vs. HOA Consulting: Which Does Your California Board Need?-featured-image](https://blog.hignellhoa.com/hubfs/Blog%20Images/HOA%20Management%20vs.%20HOA%20Consulting%20Which%20Does%20Your%20Board%20Need.webp) ](https://blog.hignellhoa.com/hoa-management-vs-hoa-consulting) ### [HOA Management vs. HOA Consulting: Which Does Your California Board Need? Click to view HOA Management vs. HOA Consulting: Which Does Your California Board Need?](https://blog.hignellhoa.com/hoa-management-vs-hoa-consulting) Some HOA boards need consistent support managing day-to-day responsibilities, while others need expert... [Learn More ** Click to view blog post ](https://blog.hignellhoa.com/hoa-management-vs-hoa-consulting) [![HOA Rule Enforcement: Best Practices to Stay Fair, Legal, and Effective-featured-image](https://blog.hignellhoa.com/hubfs/Blog%20Images/HOA%20Rule%20Enforcement%20Best%20Practices%20to%20Stay%20Fair%20Legal%20and%20Effective.jpg) ](https://blog.hignellhoa.com/hoa-rule-enforcement-best-practices) ### [HOA Rule Enforcement: Best Practices to Stay Fair, Legal, and Effective Click to view HOA Rule Enforcement: Best Practices to Stay Fair, Legal, and Effective](https://blog.hignellhoa.com/hoa-rule-enforcement-best-practices) HOA rule enforcement plays a key role in maintaining a well-managed, high-functioning community. When rules... [Learn More ** Click to view blog post ](https://blog.hignellhoa.com/hoa-rule-enforcement-best-practices) [![The Role of an HOA Manager: What Boards Should Expect Before, During, and After the Working Relationship Begins-featured-image](https://blog.hignellhoa.com/hubfs/The%20Role%20of%20an%20HOA%20Manager_What%20Boards%20Should%20Expect%20Before%2c%20During%2c%20and%20After%20the%20Working%20Relationship%20Begins.jpg) ](https://blog.hignellhoa.com/the-role-of-an-hoa-manager-what-boards-should-expect) ### [The Role of an HOA Manager: What Boards Should Expect Before, During, and After the Working Relationship Begins Click to view The Role of an HOA Manager: What Boards Should Expect Before, During, and After the Working Relationship Begins](https://blog.hignellhoa.com/the-role-of-an-hoa-manager-what-boards-should-expect) Many HOA board members know when their community needs additional support, but it isn’t always clear what... [Learn More ** Click to view blog post ](https://blog.hignellhoa.com/the-role-of-an-hoa-manager-what-boards-should-expect) [![Budgeting for Major HOA Projects: How Boards Can Plan Without Special Assessments-featured-image](https://blog.hignellhoa.com/hubfs/Blog%20Images/Budgeting%20for%20Major%20HOA%20Projects%20How%20Boards%20Can%20Plan%20Without%20Special%20Assessments.webp) ](https://blog.hignellhoa.com/hoa-budgeting-planning-major-projects-without-special-assessments) ### [Budgeting for Major HOA Projects: How Boards Can Plan Without Special Assessments Click to view Budgeting for Major HOA Projects: How Boards Can Plan Without Special Assessments](https://blog.hignellhoa.com/hoa-budgeting-planning-major-projects-without-special-assessments) Effective HOA budgeting plays a critical role in helping communities prepare for large repair and improvement... [Learn More ** Click to view blog post ](https://blog.hignellhoa.com/hoa-budgeting-planning-major-projects-without-special-assessments) [![HOA Insurance Explained: What Every Board Member Needs to Know in 2026-featured-image](https://blog.hignellhoa.com/hubfs/Blog%20Images/HOA%20Insurance%20Explained%20What%20Every%20Board%20Member%20Needs%20to%20Know%20in%202026.webp) ](https://blog.hignellhoa.com/hoa-insurance-explained-what-every-board-member-needs-to-know-in-2026) ### [HOA Insurance Explained: What Every Board Member Needs to Know in 2026 Click to view HOA Insurance Explained: What Every Board Member Needs to Know in 2026](https://blog.hignellhoa.com/hoa-insurance-explained-what-every-board-member-needs-to-know-in-2026) HOA insurance is one of the most important responsibilities an association board oversees. It protects the... [Learn More ** Click to view blog post ](https://blog.hignellhoa.com/hoa-insurance-explained-what-every-board-member-needs-to-know-in-2026) [![Understanding California HOA Laws in 2026: Key Updates for Boards-featured-image](https://blog.hignellhoa.com/hubfs/Blog%20Images/Understanding%20California%20HOA%20Laws%20in%202026%20Key%20Updates%20for%20Boards.webp) ](https://blog.hignellhoa.com/understanding-california-hoa-laws-in-2026-key-updates-for-boards) ### [Understanding California HOA Laws in 2026: Key Updates for Boards Click to view Understanding California HOA Laws in 2026: Key Updates for Boards](https://blog.hignellhoa.com/understanding-california-hoa-laws-in-2026-key-updates-for-boards) California HOA laws continue to evolve year after year, and 2026 is no exception. New legislation, regulatory... [Learn More ** Click to view blog post ](https://blog.hignellhoa.com/understanding-california-hoa-laws-in-2026-key-updates-for-boards) [![How to Run Effective HOA Board Meetings (and Avoid Common Pitfalls)-featured-image](https://blog.hignellhoa.com/hubfs/Blog%20Images/senior-beautiful-woman-sitting-at-a-table-outside-2026-01-09-07-46-51-utc%20(2).jpg) ](https://blog.hignellhoa.com/how-to-run-hoa-meetings) ### [How to Run Effective HOA Board Meetings (and Avoid Common Pitfalls) Click to view How to Run Effective HOA Board Meetings (and Avoid Common Pitfalls)](https://blog.hignellhoa.com/how-to-run-hoa-meetings) HOA board meetings are essential to the health of a community, but they can easily become stressful,... [Learn More ** Click to view blog post ](https://blog.hignellhoa.com/how-to-run-hoa-meetings) [![Self-Managed HOA vs. Professional Management: A Cost-Benefit Guide-featured-image](https://blog.hignellhoa.com/hubfs/Blog%20Images/Self-Managed%20vs%20Professional%20HOA%20Management%20A%20Cost-Benefit%20Guide%20for%20Boards.jpg) ](https://blog.hignellhoa.com/self-managed-hoa-vs-professional-management) ### [Self-Managed HOA vs. Professional Management: A Cost-Benefit Guide Click to view Self-Managed HOA vs. Professional Management: A Cost-Benefit Guide](https://blog.hignellhoa.com/self-managed-hoa-vs-professional-management) Many HOA boards start out self-managed because it seems like the most cost-effective approach. Without... [Learn More ** Click to view blog post ](https://blog.hignellhoa.com/self-managed-hoa-vs-professional-management) [![The Essential HOA Board Responsibilities That Guide Every Community-featured-image](https://blog.hignellhoa.com/hubfs/An%20HOA%20board%20meeting%20at%20an%20outdoor%20table%20with%20laptops.jpg) ](https://blog.hignellhoa.com/10-fundamental-principles-of-a-homeowners-association) ### [The Essential HOA Board Responsibilities That Guide Every Community Click to view The Essential HOA Board Responsibilities That Guide Every Community](https://blog.hignellhoa.com/10-fundamental-principles-of-a-homeowners-association) Homeowners associations play a big role in keeping neighborhoods well-maintained, financially healthy, and... [Learn More ** Click to view blog post ](https://blog.hignellhoa.com/10-fundamental-principles-of-a-homeowners-association) ** Please ensure Javascript is enabled for purposes of [website accessibility](https://userway.org) ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "HOA Manager", "url" : "https://blog.hignellhoa.com/author/hoa-manager" }, "dateModified" : "2024-12-16T23:48:34.234Z", "datePublished" : "2022-07-15T04:00:00.000Z", "headline" : "What are the Duties of an HOA Management Company?", "image" : [ "https://blog.hignellhoa.com/hubfs/Imported_Blog_Media/HOA%20management%20company%20duties-1.jpg" ], "mainEntityOfPage" : { "@id" : "https://blog.hignellhoa.com/what-are-the-duties-of-an-hoa-management-company", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://blog.hignellhoa.com/hubfs/Hignell-Property-Management/Hignell-logo-2023.svg" } } } ```