Whether your homeowners association operates on the calendar year or fiscal year, now is a good time to set a date for your annual HOA board meeting if you haven’t already done so. Annual meetings are a common best practice to keep members informed and get them involved. You may be thinking that it’s going to be a waste of time because the majority of members don’t come to any meetings. There’s no doubt that this is one of the most challenging parts of planning the meeting, but there are ways to encourage members to attend.
When you’re recruiting members to be part of your HOA board, it’s important to know how to reach them and to be prepared for common push backs you’ll hear when you ask a homeowner to join the Board. But once you find good board members, you don’t want to let them go. So how do you keep them on the Board?
As a recognized homeowners association, your community has a board to help your HOA run smoothly. The board consists of volunteers who execute a wide variety of tasks you may not be aware of; however, their work affects every single resident.
You’re a board member of a lovely homeowner’s association. On most days as you drive through your community you wave at fellow neighbors, share a friendly smile with passersby, and enjoy the neat landscapes and well-kept houses. This particular day seems to be no different. The sun is shining. The birds are singing. You appreciate the peaceful feeling and aesthetically pleasing views you’re coming home to after a long day at work.
But then there’s a fluttering of feathers from the treetops as you turn the corner onto your street. There, at the end of the street, staring back at you is a purple monster of a house. PURPLE. You’re pretty sure it was gray when you left…how did it get to be PURPLE?
As a volunteer HOA board member or homeowner within an association, elections, quorums, secret ballots and things related can be very confusing. They can even be confusing to those trained to work in this industry. If nothing else, you should understand that not all elections are equal.
The success of a homeowners association is based on the members and Board working together. If the community is not taken care of, it will start to affect property values, decrease the quality of living, and create a disharmonious environment. If there's a disconnect between the Board and homeowners it takes action by both parties to create a relationship of open communication. Is your Board guilty of one of the 5 reasons below that creates a division with homeowners?
While nearly all homeowners associations have some type of policies on the books, many HOA boards have little or no idea what type of insurance they have or need. This can potentially lead to expensive litigation and claims that can cost your association thousands, and sometimes even millions of dollars.
So, your homeowners association is contemplating doing a reserve fund study. Perhaps you are a new HOA and need to establish and start funding the reserves; or, you are an older HOA that has had a reserve for years, but it is time to update it. How many years should your HOA reserve study cover?
Well, it depends. HOA communities vary in size, age and the number and dollar value of the capital assets they own. They choose different maintenance strategies for short-lived and longer-lived capital assets. Let’s explore some of these issues.
When you hear the word “meeting” do you want to run in the other direction? We’ve all been in meetings that drag on and on, feel like a waste of time because nothing gets accomplished, or are outright exhausting because board members spend the time arguing with each other. What if you had a few tricks up your sleeve to make HOA board members actually look forward to meetings? Okay, at least not dread going to Association meetings? Here’s what you need to do.
What makes an average HOA board amazing and a good HOA board great? It can be summarized in one word: education. An educated board with committed members is the makings of a successfully run homeowners association. Add to the mix an invested property manager and you have a stellar combination.