As a Board member of a homeowners association you may be faced with making decisions to foreclose on homes in your Association. This is not a pleasant task, but it is a necessary one at times. Some homeowners may challenge the entire process and you and the Board should know what you are doing and why.
If you’re a member of an HOA board, one of the reasons you chose to hire a property manager to help your community association is because you can’t keep up with all of the information you need to know. New and updated laws, reserve studies, annual meetings, trends, and resources are all things you need to have in your board member resource bucket, but can be very overwhelming. You trust your HOA manager to give you good and accurate information, but how do you know it really is legit?
An HOA management company can help homeowners association boards in many ways and work with nearly every budget. Two of the most obvious are assisting with financials and collecting delinquent HOA fees. There are also some ways your board members may not have thought of.
Many HOA boards don’t realize that their homeowners association can benefit from HOA management services without breaking the bank. You don’t always have to hire a full-service management company to provide every service – many services you can choose a la carte to fit the budget you have to work with.
Two of the most important areas that hiring a management company can help with are assisting with financials and collecting delinquent HOA fees.
Some HOA boards have the need to discuss things ad nauseum and yet never come to a decision. It can be extremely frustrating when the same topic comes up on the agenda month, after month, after month, and after hours of discussion, nobody's willing to say either yes or no. They either need more information, want to hear from so-and-so who's not there, or avoid the topic altogether. So how can decision-making be improved for your Board?
If your HOA board has hired a manager for the first time, there are a number of things it can anticipate the management company will ask for. The Board can prepare for the manager in advance by gathering specific documents and records pertaining to your homeowners association. Then, the HOA board itself can be proactive for the Association by communicating with homeowners and starting the relationship with the manager with an open mind.
Since a new year is about to begin, this may be a good time for the HOA board to communicate with the Association members about several ways they can help make the community an even better place to live in the next year and beyond. See the list below for ideas to get you started.
Your HOA is being sued, what do you do? You know that being faced with a lawsuit is a serious matter and absolutely should not be ignored. That being said, there are some important actions you need to take as an HOA board member to avoid setting the homeowners association up for failure and getting yourself in a mess you can’t clean up.
To enhance something means “to increase or improve in value, quality, desirability, or attractiveness.” In a homeowners association the property can be physically enhanced or maintained, but enhancing can also refer to building community among the HOA board and members of the Association.
When a new HOA board is transitioning into managing the association, having solid foundations for the new members is important to the association’s success. The first step in a successful HOA board’s transition process is to set expectations, particularly if you have many board members (along with their experience) leaving the board. To do so, a comprehensive transition plan document should be in place. If there isn’t one, meet with current and new board members to document a plan. It’s a worthwhile investment, because the document can be used for future HOA board transitions.