Board meetings, executive sessions, and membership meetings are the most common in an HOA. They require a quorum to be present to qualify as an official meeting. The governing documents for each association define a quorum, typically in the Bylaws.
- Board meetings – the quorum is a majority of the Board. If you have a 5-member Board, 3 Board members or more is a quorum. For a 3-member Board, at least 2 would need to be present to reach a quorum.
- Executive Session meetings – the quorum is the same as for Board meetings.
- Membership meetings – the quorum fluctuates and usually falls between 5% and 50%.
Residents of the HOA that aren't owners typically are not allowed to be at any of the above meetings.
Residents that are homeowners may attend meetings as outlined below:
- Owners/members can attend Board meetings as observers and get an opportunity to address the Board briefly at a specific point in the meeting.
- Executive Sessions are private meetings of only the Board and anyone it chooses to invite.
- Membership Meetings are open to all owners and they may participate during the entire meeting (example: an annual meeting of the members).