HOA Management Blog
When a new HOA board is transitioning into managing the association, having solid foundations for the new members is important to the association’s success. The first step in a successful HOA board’s transition process is to set expectations, particularly if you have many board members (along with their experience) leaving the board. To do so, a comprehensive transition plan document should be in place. If there isn’t one, meet with current and new board members to document a plan. It’s a worthwhile investment, because the document can be used for future HOA board transitions.
Finding members in your homeowners association who want to volunteer on the HOA board can be hard – finding a member to step up and become the board president is even harder. So, what do you do when the current president passes away, you don’t have a lot people in your community involved with the board, and your current board members are concerned that hiring an HOA manager will only cause the company to take over the Association?
The last time you attended the HOA board meeting for your homeowners association the current board asked you and everyone present to consider volunteering for the board. These are the thoughts that went through your mind:
An HOA functions like a mini-city, collecting funds, managing finances, maintaining facilities and adopting and enforcing rules. An elected board of directors oversees these activities. Board members have fiduciary responsibilities, defined in law and HOA documents. All these activities and responsibilities apply to an HOA whether it has 1,000 units or only 25.
HOAs are complex, requiring professional expertise to manage properly. The question is, does your Board need an HOA manager to do this? Before assuming that members of the board can manage all of the HOA’s affairs, let’s look at what’s involved in more detail.
It’s inevitable – someday you’re going to be faced with a project in your homeowners association that has to get done with the funds that just aren’t there. Since money doesn't grow on trees, what’s an HOA board member to do? It can be a tough spot to be in, but depending on what the project is and how much money you need, you do have options. Remember, it’s the board’s responsibility to protect, maintain and enhance the Association.
Planning for future repairs and maintenance costs of common areas in the homeowner’s association is one of the most important jobs of an HOA board – and also one of the most neglected. Sometimes, boards are just short-sighted, focusing on the essentials that need to be done in the association now. While today is important, tomorrow must not be forgotten.
One issue that makes it difficult for boards to plan for the reserves is the pushback they receive from current homeowners because they have a hard time seeing how assessments for future projects will benefit them now. Learn how a reserve study protects owner value for both future and current homeowners in the association in the article excerpt below.
The presidential race is in full-swing and everyone is gearing up for campaign season. While some people prefer to keep their opinions to themselves, others want you to know exactly who they’re voting for and why. How does all this come into play when you live in a homeowner’s association?
First, it’s inappropriate for the HOA board to act politically. In other words, the Board as an entity should not declare a “side” so to speak. That being said, it can support both sides of the political spectrum by doing the following.
The HOA board is responsible for protecting, maintaining, and enhancing the Association, but this is difficult to do on its own. Board members willingly volunteer their time and resources to make sure their community is a pleasant place to call home. If it’s not run effectively, then it won’t be a pleasant place at all.
Since HOA board members are volunteers, they don’t always have the time or expertise to make sure the Association is being run properly. This is where an HOA management company comes in.
Community associations have a lot in common with municipal governments. As members of a governing body -- and typically also members of the homeowner’s association -- HOA board members should meet regularly to discuss and vote on important community issues, like paying the Association’s bills, funding reserves and contracting with vendors to keep community amenities in good repair. The Board makes decisions about these and other important topics using a democratic process.
You ran for the board on the platform of remodeling the clubhouse that has become outdated. What you haven’t shared with the members of the association is that your daughter is getting married next year and the clubhouse would be the perfect place for a reception.
